Records Management Services

Effective March 1, 2022 and until further notice, the University Records Center will not be accepting general transfers of records due to both a staffing shortage and a current lack of shelving space.  We will still provide offices with boxes and labels *but* offices must arrange to retrieve them from the Special Collections Research Center by calling x3137.  We will also continue to retrieve files for offices with records housed in the University Records Center, but we will no longer be able to provide delivery or pickup. Delivery and return of such files must be made by the requesting office to the Special Collections Research Center on the 4th floor of Belk Library and Information Commons.

This moratorium does not apply to search committee files.

The University Archives administers records management services at Appalachian State University, providing university offices and departments with advice about records retention, storage, and retrieval services for their official records.

The records created within Appalachian State University are some of the university’s most valuable assets. They support administrative decision-making and operations, demonstrate compliance, and document the university’s institutional history. The University Records Center provides economic, secure storage and retrieval services for academic, administrative, and/or historical records that offices and department may no longer need on a daily basis but must be retained awaiting final disposition. Final disposition could mean a record type is scheduled for destruction as determined by the State of North Carolina or is scheduled for transfer into the University Archives for permanent retention. Like other university assets, records need to be properly managed.

University Records Center staff provide consultations, records transfer services, and conduct trainings. The basic guidelines are here to help you effectively organize and assess records, improve access to information, comply with legal policies and obligations, and ensure that historical records are captured and maintained over time.

UNC System General Records Retention and Disposition Schedule

As an institution of the UNC System, Appalachian State University complies with the University General Schedule, as issued by the North Carolina Department of Cultural Resources.  This is the guiding document which determines a record's life cycle and disposition. The current retention schedule is accessible below.

Transferring Records

PDF Forms